1. Job description:
- Document preparation: Drafting, editing, and archiving important documents such as reports, meeting minutes, contracts, or correspondence from the management team.
- Managing communications: Handling emails, phone calls, or correspondence on behalf of the Management team; filtering and forwarding important information to the right recipients.
- Monitoring tasks: Reminding the Management team about deadlines, important events, or priority tasks.
- Organizing meetings or events: Preparing documents, minutes, and necessary materials for management meetings or important company events.
- Coordination between departments/units: Acting as a bridge between the Management Board and various departments within the company, conveying directives from the Management Board or collecting reports from departments/units.
- External Relations Support: Arranging meetings with partners, clients, or government agencies; sometimes acting as an interpreter or initial communication representative.
- Handling sensitive information: Secretaries often have access to important strategic, financial, or personnel information within the company. Therefore, they must ensure confidentiality.
- Document archiving: Managing and archiving important records of the Board of Directors or the company, ensuring compliance with the Archives Law 2011.
- Advisory role: In some cases, the secretary may offer opinions or suggestions based on the information gathered.
2. Requirements:
- Appearance & Attitude:
- Professional appearance and confident demeanor.
- Honest, discreet, detail-oriented, flexible, and able to work under pressure.
- Communication & Interpersonal Skills:
- Strong communication and interpersonal skills.
- Tactful, polite, and diplomatic in professional interactions.
- Professional qualifications:
- Proficient in office software (Word, Excel, Outlook, etc.)
- Ability to communicate in a foreign language (English, Chinese, etc.) at a basic level.
- Job requirements:
- Able to manage and organize work and schedules effectively. Capable of working in shifts.
- Possesses strong diplomatic skills and the ability to work with partners and government agencies.
- Proactive and flexible in handling emerging problems.
3. Benefits:
- Salary ranges from 15 million to 30 million VND. Negotiable based on qualifications and experience.
- Salary increases are reviewed every 3-6 months.
- High seniority bonus: from the 13th month onwards, an additional 3% of seniority salary is awarded each year.
- High opportunities for career advancement.
- Accommodation is provided for employees who live far away.
- Weekly/monthly/yearly rewards and recognition for contributions to the Group's development.
- Responsibility allowance (depending on the department).
- Visiting and offering condolences, celebrating weddings and funerals, birthdays ...
- Full social insurance, health insurance, and unemployment insurance coverage as per regulations.
Contact:
- Address for submitting applications and interviews:
- Hanoi: 98 Son Tay, Ba Dinh
- Ho Chi Minh City: 55 Cach Mang Thang 8, Ben Thanh
- - Email: recruitment@a25hotel.com
- - Hotline: 0906239925
